The Options

For many years I was a faithful "Day-timer" person. The system served me well. Day-timer is one of many systems that you can use to keep track of your life and administrative duties. It is a paper system. I, and many of you, have moved to a digital system. The basic rule remains the same! USE IT!

There are many options out there for keeping track of contacts, lists, projects, etc. The important thing is to find one that you can and will use. Currently, I am committed to Google Email, Contacts and Calendar. These I use all of the time, often on my phone. It works pretty well for me - WHEN I REMEMBER THE BASIC RULE - USE IT!.

When you are using a system you need to make it your own. I cannot create labels or tags for you. I cannot sort the various items for you. You have to create that part of your system. I know artist-type people whose system looks like they used a 64 crayon box of Crayola Crayons. Others are strictly black and white. Some of the things you need to do follows.

1. Have a way to sort and store your email. You might use names or projects dates (pretty difficult over a long time). Learn to create rules in you digital system and these things can be done automatically.
2. Have a way to prioritize your to do list. Again, you can color code or letter code the list. Sometimes by altering an item simply you get a better list. For example, I will add a "0" (zero) to an item if I want it at the top of my list (in a digital system). Numbers always come before letters in sorting in ascending order.
3. Use your calendar to help with you list. Put a list item in the day you need to be working on it or the name of someone you want to contact at a later date in that day.

The bottom line for all of this info is,

Have a system and use it.

There is too much to do!!!

In either a Twitter post or a Facebook post someone commented with "Wow" after my last entry. Having just re-read that post I concur, WOW! That is a lot of stuff. Fortunately we don't usually think of all the things that need to be done at the same time. There are a few that get our attention and we focus on those, many times forgetting - or letting them "fall through the cracks" as the saying goes - the rest of the things we need to do. That makes it easier for us to deal with everything BUT, it also will get us in trouble when we forget to call ????? who has been waiting to hear from us. This explains the need for a CALENDAR and a LIST.

Your calendar should always be handy and you should NEVER make and appointment or a promise without looking at it first - from personal experience. (It is not good to double book appointments.) When you make appointments don't forget to factor in travel time. You can't finish and appointment at 1:00pm on one side of town and start the next at 1:00pm. on the other side. You need travel time. As long as you have your calendar out you ought to schedule two things right now. Schedule your teaching prep time (if you have these responsibilities) and your date night (if you are married).

Your LIST should be with you also. Anything that comes to mind that you need to do (hence the term TO DO LIST) should go on the list. Many of you may think your memory is sufficient - "I won't forget" you say. I have had many people schedule appointments with me only to find they aren't there for the appointment because, "I forgot." Get in the habit of writing it down. It will only serve you in the long run. Oh yeah, don't forget you have to look at both your calendar and your list.

Now you have a CALENDAR, a LIST, and if you did the suggested "assignment" from the last post, a list of what you have to do in your ministry. This is a great start. We will continue with the next post.

Don't forget to add your insights, thoughts, suggestions, and questions in the COMMENTS.

Administration - Gift, Skill or Stupid

I've been asked to develop a training module on ADMINISTRATION - for pastors. The comment was that many pastors have no idea how to do administration in their churches or in some cases their life. So, I thought I would develop it here so that I can add your feed back to my learning module.

By using the term "learning module," I'm saying, it is part of the training a pastor needs- probably only a part of the training in administration.

But you say, "I'm not the administrator, I have an administrator." Nice. But, you, the pastor need to have some ability in the area of administration. Why? Your own life, your families life and your church need you to be involved. No, you don't need to be THE administrator of your church but, you do need to be able,to some degree, to administrate, manage, order, and organize - with the help of the Holy Spirit - those things you have been given responsibility for by the Lord.

This is an area in which I have some gifting - it comes without much effort - and I have spent the last 40 years trying to improve. Perhaps you are one of the gifted or, perhaps, that is a gift that you never received. Let's see if we can help you develop the gift, or if you are the latter, give you some help developing some of the skills that will serve you, your family and your church family.

In the past week I have been trying to think about this question of administration. But first, let's get one thing clear, I may not always refer to God, Jesus or the Holy Spirit directly, but everything I write has their involvement implied.

There are two thoughts - so far - that seem important.

1. the system you use is not as important as being consistent in your use of the system
2. you need to manage three things: time, stuff, and relationships.

So what do we mean by administration? My definition would run something like, administration is that set of skills/gifts that allow my life to operate in a way that brings me a sense of peace at the end of the day.

I'm going to stop there for now. I will be interested in receiving your comments and thoughts.

What Do I Do?

I've been a pastor for over 30 years—ouch! In that time I have needed and given three different types of care; pastoral care, mentoring and coaching. Sometimes I really mix these up and I'm not really sure it makes a lot of difference. But it is good to have some clarity at the start. If you are preparing for leadership or in the midst of it, having an understanding with those you are leading helps.

Pastoral care

I would define pastoral care as the practice of looking after a person (or group) and their spiritual, personal and social well-being. The primary responsibility of the pastor of a church is to see that this is done. Many people are membered in a church and never receive this kind of care. Unfortunately, many pastors never receive this kind of care either. One of the joys of my life, as a man, husband, father and pastor is that I have had this kind of care. My pastor would sit with me on a regular basis and love me by asking me about my finances, my relationship with my wife and kids (he also asked my wife about this occasionally, keeping me honest), my ministry/church, my physical well-being, and my personal spiritual life. After 27 years, our meetings are not as frequent but the topics are the same.

Mentoring

Mentoring is a process where a more experienced colleague is chosen to pass on a particular skill to a less experienced person (my definition). Note that this is not always "older to younger." There are times when a younger person may have a skill that someone older needs, and mentoring takes place. In our discussion mentoring could take place in the areas of preaching, writing, pastoral care, or any number of different areas. Usually this is for a limited, defined time.

Coaching

Coaching (again, my definition) is the providing of guidance, feedback, and direction in response to the one you are working with at the time. The second year I was in Brazil a friend gave me a scholarship for a ministry coach for one year. On a monthly basis we would have a one hour conversation reviewing what I was doing, giving me feedback and suggestions that were very helpful to my work in Brazil. The agendas of our meetings were established by me and he then helped me think through each item. I am still using some of the skills he passed on to me.

These three often overlap and we should not get hung up on keeping them too separate. They are all needed in our lives. I want to be mature in Christ and I want those whom I have primary care for to become mature in Christ. That is going to take more than one person, more than me. Let's rejoice when others are able to impart to those we are relating to more skills and maturity. It is one kingdom.

Feel free to add your comments, definitions and experience. Here are some questions to get the "juices" flowing.

•  How have you experienced these three methods of helping other people in your own life?
  
• Think through the people who have helped you grow. Pick one of them and explain how they imparted what they had to you.
• What was you understanding of “pastor” and how has it changed as you read through this chapter?

Strengths and Weaknesses

One of the primary issues we deal with has to do with our strengths and weakness. The “Peter Principle” states that “every employee tends to rise to his level of incompetence.” (The Peter Principle, Lawrence Peters, 1969) Phrasing it in my own words, we will continue to be promoted until we are unable to fulfill the needs of the last promotion. When this happens, we become frustrated, discouraged, angry, sometimes fired, and unproductive. What does this have to do with leadership in the church? Often times the same thing happens in the church. We see someone who is doing a marvelous job in a particular ministry, move them to another, perhaps more prestigious, ministry and they don’t experience the same success they had previously. Perhaps a common example is an associate pastor, youth leader or small group leader that has been very successful in their ministry and is tapped to be the Sr. Pastor. When the change takes place they do a poor job and constantly struggle with just maintaining the status quo. What happened? They stepped out of their area of giftedness and skill.

As leaders we are expected to be competent in three basic areas: dealing with people, proclamation, and production (The ability to get things done and make things happen whether numerical growth, greater financial contributions or a successful building program, for example.) Few of us, if any, are actually competent in all three areas. This lack of competency causes us to find various ways of coping with our lack: blame others, blame circumstances, avoid issues and people, keep things focused on another area so our weakness is not seen, or demonstrating a humility about our inability and doing nothing to change. This is a quick rode to major trouble in your life and in the life of those who follow you. How do we deal with this?

Recognize your call and your gifting. Yes, “you can do all things in Christ Jesus!” but it doesn’t mean you should or are able do it all. We need to know what we can do well. Where our gifting lies and what skills we have. Then we need to work within those parameters. It all comes from God. (II Cor. 3:4-5 “And such confidence we have through Christ toward God. Not that we are adequate in ourselves to consider anything as coming from ourselves, but our adequacy is from God.”) Rightly discern you gifts and talents with the help of those you trust. Jack Miller states the following spiritual laws: Only God is God; you are not God. See the problem is we have these confused, many times. If we put these laws in the right order we will find we are much more fruitful.

Do a self-evaluation. Ask the hard questions. What can I do that nobody else can do? What are my strengths? What am I good at? Where have I seen results? What do I enjoy doing? After you have answered these questions let someone else answer them for you—being sure to have an open heart to what God might be saying. Face the weaknesses others might see in you. Some of these weaknesses you can improve on with study and work. Others are more a part of who you are and you will need to work with that limitation.

One of the keys to being a good leader is to find people who can fill-in your weaknesses and work together with them. My personal conviction is that we were never meant to work alone. Churches should be led by plural leadership where men can fill-in what others are missing. Then we build a team of real strength under the guidance of God.

Where you can find ways (study, reading, classes, etc.) to improve you skills and weakness, do so. Where you cannot, acknowledge you are in over your head, have the courage to back out and move on, becoming a better leader.

Would love to hear you comments on the following questions.

• How well do you know who you are? What have you done to find out the answer to the question?
• How would you define your strengths and weakness?
• What do you need to do to discover, more fully, who you are and what you are to do?
• Finally, what is one thing you will do this week to become more acquainted with you?

Personality

That which makes you different from everyone else is your personality. (Identical twins may look exactly alike but their personalities will differ.) Peter, Paul, and the apostles, are worth considering briefly. They were men who would greatly influence the course of history and had very different personalities.

If you remember, Peter was a fisherman who walked away from the family business to follow Jesus. For three years he learned from the Master. Probably not educated, he still had a great understanding of the Scriptures. (Check his Pentecost message in Acts 2.) He was quick to proclaim Jesus as the "Christ, son of the living God." (Matthew 16:16) He spoke when he probably should have kept quiet on the Mount of Transfiguration (Matthew 17:1-6). People have said he was impetuous. Then, at the crucifixion he denies he knows Jesus — three times. And yet, he seeks, and receives forgiveness and becomes a primary leader of the new social network boldly proclaiming the Gospel on Pentecost. He travels the empire proclaiming the message eventually residing in Rome where he is finally executed with his wife and others.

Paul, if you recall, was a well educated man. He studied with the Pharisee, Gameliel. He was passionate about his Jewish faith. He wasn't satisfied just to see the Christians in Jerusalem persecuted and eradicated (Acts 8:3). He asked for letters that gave him permission to pursue the Christians into the Diaspora (those areas outside of Israel where Jews lived) (Acts 9:1, 2). He watched and guarded the cloaks of those who stoned Stephen, the first martyr of the church. He was persistent, passionate and committed. He would destroy this new sect. With his heart made up and with full authority he headed for Damascus. A lightning bolt, a voice, and he was changed. The things that made him a good Pharisee became the things that made him a great apostle. His persistence became 3 missionary journeys. His passion focused on "the way, the truth, and the life." The world needed to know this good news and he would see that they did. Painfully hard at times (1 Cor.) he was yet compassionate and pastoral when we consider his letters to Timothy.

You are not Peter and you are not Paul. And you should not be. You are unique. No one in the world is quite like you both in appearance and in personality. You were created by God in a certain way for a certain purpose. We are all made in the image of God and yet each of us is different. Personality is just one of the ways in which we differ from one another. A short search on the web brings all kinds of definitions and tests. While you can’t trust everything you read, I recommend you try a test or two. They may indicate something about your personality type you hadn't seen before. These are imperfect methods and not definitive but tools that can be useful when well used.

Though personality tends to be consistent throughout our lives, we can modify, I believe, some of the traits. If considered an introvert it is possible to learn how to be more social and effective in social settings. If I am a “glass half-empty” type person I can begin to see the “half-full” glass. If I am the strong, silent type I can learn to become more sensitive and talkative. You may remain more comfortable in your original “package” but to serve God’s people better it may be necessary to adjust and reshape some “natural” tendencies.

If you are an introvert and want to work on becoming more outgoing, you can do so. You can interact and meet new people bringing them into our relationships. While some people may look at you and think you are really outgoing, you will probably have times when it is necessary to get alone and just be by yourself. Personal time becomes very important. You need that time to keep a sense of balance in your life. For the extravert just the opposite happens. You may love being with people and can’t think of anywhere else you would want to be. An extravert is great at attracting people and getting people to know one another. It is important, though, for you to work harder at getting time alone with God and being quiet in front of the Creator. Begin to practice listening to people and being quiet and still. Even if this is mastered you will still need to be among people sometimes just because it is innate to your personality and is where you find strength.

For your journal

• What are some of your personality traits? If you took one or more of the tests include the results. Ask some close friends what they think your traits are and include them in your list.

• Explain which and why certain traits you may or may not have helped you as you walk into your leadership.

• Write out (and ask someone to hold you accountable) one thing you are going to do to try and modify a trait that needs to be changed.

LEADERSHIP DEFINED

You have picked up this book thinking that maybe you are a leader. Or you want to be a leader and need to learn how. The first thing we should probably do is define our term—leader.

We say a leader is one who leads. This simple definition implies a capacity to lead, that someone is following, and that there is some direction of purpose (not necessarily good or bad) the leader has in mind. Good leadership is a great blessing to the nation, the family, the business, or the church.

Does secular leadership and Christian leadership differ? Certainly if we look at 1 Timothy 3:1-7 we see that one of the keys of Christian leadership is good character.

1 Timothy 3:1-7 ( ESV )
The saying is trustworthy: If anyone aspires to the office of overseer, he desires a noble task. Therefore an overseer must be above reproach, the husband of one wife, sober-minded, self-controlled, respectable, hospitable, able to teach, not a drunkard, not violent but gentle, not quarrelsome, not a lover of money. He must manage his own household well, with all dignity keeping his children submissive, for if someone does not know how to manage his own household, how will he care for God’s church? He must not be a recent convert, or he may become puffed up with conceit and fall into the condemnation of the devil. Moreover, he must be well thought of by outsiders, so that he may not fall into disgrace, into a snare of the devil.

A Christian leader ought to reflect God’s character since he is the one that is served. The incarnate Christ has come to earth and inhabited his people. This, because of our very nature, makes us different from leaders in the secular world.

The Christian leader is first a follower then a leader. By definition a Christian is one who follows Christ (the root of the word is “little Christ”). It is only after following the one we call Jesus that we are able to lead anyone else.

Christian leaders are agents of change. We do not just want to see things happen we want to see peoples lives changed. We want to see lightness brought into a dark kingdom. We want to see the very nature of society changed. We focus on serving rather than demanding. We want to see babies become young men who become older men able to continue the teaching process.

The Christian leader is more concerned about equipping the people they lead than in building themselves a kingdom.

THE FOUNDATION

Before we look at becoming leaders we ought to do some study on what a leader is and does. The world — business, political, church, and society — has many different types of leaders. Because we are focused on the Christian church we need to be looking at only one leader to find the foundation for what we are about. His name was Jesus. The Bible contains many references to him and we want to look at these before we begin looking at ourselves. As you work through this book some of these “pictures” will be repeated.

In Psalm 23 we find a description of a shepherd from the Old Testament. As we look at this Psalm we find that the Chief Shepherd has some responsibilities.

Psalms 23:1-6 ( NIV )
1The LORD is my shepherd, I shall not be in want.
2He makes me lie down in green pastures,
he leads me beside quiet waters,
3he restores my soul.
He guides me in paths of righteousness
for his name’s sake.
4Even though I walk
through the valley of the shadow of death,£
I will fear no evil,
for you are with me;
your rod and your staff,
they comfort me.
5You prepare a table before me
in the presence of my enemies.
You anoint my head with oil;
my cup overflows.
6Surely goodness and love will follow me
all the days of my life,
and I will dwell in the house of the LORD
forever.

The shepherd here gives the sheep security, provision, rest/restoration, leadership, and protection. The shepherd provides an environment that is safe but not challenging. In all of his care for the sheep, the sheep still go through the “valley of the shadow of death,” they still experience discipline (“your rod and your staff comfort me”). They are found “in the presence of their enemies.”

The key for us is the love that the shepherd has for his sheep. Jesus is the Good Shepherd and we are his sheep. The pastoral scene of the shepherd and his sheep is reflected in many places in the New Testament (Mt 25:32; Mk 14:27; Jn 10:11)

In Peter 5:1-5 the shepherd motif continues.

1 Peter 5:1-5 ( ESV )
So I exhort the elders among you, as a fellow elder and a witness of the sufferings of Christ, as well as a partaker in the glory that is going to be revealed: shepherd the flock of God that is among you, exercising oversight,£ not under compulsion, but willingly, as God would have you;£ not for shameful gain, but eagerly; not domineering over those in your charge, but being examples to the flock. And when the chief Shepherd appears, you will receive the unfading crown of glory. Likewise, you who are younger, be subject to the elders. Clothe yourselves, all of you, with humility toward one another, for “God opposes the proud but gives grace to the humble.”

Peter is addressing the “elders” in the church. These are the primary leaders of the local congregation. (We will speak of them later.) Peter uses the image of the shepherd to pass on instruction to the elders of the church. Function as a shepherd. Do this willingly and watch out for them, which means not to focus on them but to keep your eyes moving around them to protect them from the enemy. This is done by example and not forcefully.

Now he gives instructions to younger “shepherds” and tells them to be humble toward one another. We, as youngers, are to submit to the shepherds over us. (not blind obedience as we will see later.) It is interesting here that we are both the sheep and the shepherd, depending on our relationship with another person.

Again in John 10: 11-18 we find more information about what it means to be a shepherd in the church (a leader by any other name).

John 10:11-18 ( ESV )
I am the good shepherd. The good shepherd lays down his life for the sheep. He who is a hired hand and not a shepherd, who does not own the sheep, sees the wolf coming and leaves the sheep and flees, and the wolf snatches them and scatters them. He flees because he is a hired hand and cares nothing for the sheep. I am the good shepherd. I know my own and my own know me, 15just as the Father knows me and I know the Father; and I lay down my life for the sheep. And I have other sheep that are not of this fold. I must bring them also, and they will listen to my voice. So there will be one flock, one shepherd. For this reason the Father loves me, because I lay down my life that I may take it up again. No one takes it from me, but I lay it down of my own accord. I have authority to lay it down, and I have authority to take it up again. This charge I have received from my Father.”

This passage of God’s Word starts out pretty extreme. Yes, it is referring to Jesus but there is a model that is found here for leaders in general. The sheep are most important. He knows them by name and he cares for them. Leadership (shepherding) is not something that can be done from some ivory tower. We need to know our sheep—those we are responsible for and for whom we care.
The early church used the term sheepdogs to refer to church pastors. This did honor to the Lord as shepherd and the “sheepdogs” as his servants. We certainly need to understand that we are not the CHIEF Shepherd or the Lord or God. Our task though is not quite the same as a sheepdogs. We are undershepherds. Leaders who take our authority and service from the Chief Shepherd. We must always remember that each person we care for only has one God and he is not us. The thing that using “sheepdog” does is keep us humble. It helps us to keep our eyes on the true shepherd and to point our “sheep” to the true shepherd.

As we finish this chapter we need to understand that some of us are called to be pastors in a more formal or traditional way according to our gifting. That does not mean that the rest of us don’t have a responsibility to care for each other. As we read through the New Testament we find over and over the term “one another.” Regardless of your position God has called you and me to care for each other.

BEGINNING

When considering the subject of leadership, several truths come to mind. First, we can never get far from our personality . Furthermore, a leader needs to have character—not simply be a character, though the two are not mutually exclusive. One who leads needs a certain amount of skill in working with people and communication. Also, since the leadership we are considering is primarily leadership in the context of the Christian church, a leader needs a growing understanding of the Scriptures.

When we speak of character we speak of “the inherent complex of attributes that determines a person’s moral and ethical actions and reactions.” Or, to put it more simply, as John Warfin says in the film Buckaroo Bonsai, “Character is what you are in the dark.” When no one can see you, applaud you, correct you, or encourage you, your character determines what you do. Ask yourself, "If there were no one there to punish me or correct me, or award me, what would I do?" Developing good character is a crucial step in the development of good leaders. Thankfully, character can be built.

Ability to work with people and skills in communication are also invaluable in the social network we call “church.” How we talk, the tone we use, the questions we ask, and the way we listen are all part of these skills. These skills can be learned if one is willing to put in the effort required.

Understanding Scripture is a life-long pursuit. If one is to become a leader in the Christian church, this has to be a primary pursuit. Formal education is not required; however, some type of structured, intentional, and accountable learning process is necessary. We run into many problems when we fail to learn from the great saints of old – and not so old. We believe that the Scriptures are plain and understandable in matters of salvation and yet, the personal interpretation of portions of the Scriptures have sometimes allowed too many leaders to fail personally, and worse, to lead astray many of those under their leadership and teaching.

Along with continual study of the Scriptures, familiarizing yourself with some of the available Christian theology books will be helpful. Systematic Theology by Wayne Grudem is a challenging tome that brings in various theological views. I enjoyed
H. Orton Wiley’s Christian Theology while I was in seminary. There are others.



For your Journal

• Explain the difference between PERSONALITY and CHARACTER.
• What traits make up your personality?
• What PEOPLE SKILLS or COMMUNICATIONS SKILLS have you found compelling in other leaders that you know?
• What skills are you already aware of that need work?

Preparing Leaders is like Moving Mountains

Moving Mountains: Preparing Leaders
Discipling for Leadership

Introduction

Ever since high school I have been in some type of leadership role. I never thought much about it or even consciously pursued it. However, through high school, and then college, I was involved in various leadership positions. From being team leader in a high school retreat program (where I met my wife), to beginning a program of our own, leading a home Bible study, working with youth in our church, and finally planting our own church, leadership has always been a part of my life.

Always surrounded by men who modeled leadership, I learned early in life that growth in leadership was more a continuum than an end. Along with the many men who shared their experience of leadership with me, I also enjoyed and learned much from reading many books on the subject. Hours were also spent in conferences learning some of the skills of leadership. Now, after more than 40 years of ministry, I feel I might have something to say to you, the younger generation. Even in taking this step, however, I confess that I don’t believe that I have arrived at the position of leader...only that I am on THE NEVERENDING WALK TO LEADERSHIP.

For me, the life of a leader is a continuous process of growth and maturation. We never really arrive at the destination, but rather we travel the way. At the same time, there are some skills, gifts, and talents which can be developed to help us better serve the body of Christ in the area of leadership— THE NEVERENDING WALK TO LEADERSHIP.

Leadership, then, is made up of many different aspects. In leadership, your personality, character, gifts, talents and skills all come together to give the church a model of godly leadership. The purpose of this book is to help you become the leader God has called you to be. You are unique; like no other man or woman alive. God has called you. The church needs you. Step by step we will consider various aspects of leadership. As you work through this NEVERENDING WALK TO LEADERSHIP it is my prayer that you will see your life changed.

Please do not just read through this book. Rather, take time to read and consider each topic and how it might impact or change your life. Find a partner, or two, to work through the book alongside you. If you find yourself with questions, write them down and seek answers before you move on to the next chapter. Perhaps the most important step of preparation in this process is your willful openness to the Holy Spirit and His direction in your life. In addition, find an older person of some spiritual maturity who can be a resource/mentor for you as you navigate THE NEVERENDING WALK TO LEADERSHIP.

Many people impacted my life and assisted God in bringing me to this time of my life. To the many people who have touched, changed, challenged and supported me over the years I owe a debt of thanks. Some of the relationships were filled with laughter, some filled with pain. Years ago I realized that the many experiences, positive and negative, are brought together by our gracious Lord to make me who I am today. Thank you God.

I would encourage you to keep a journal of the answers to the questions that are posed at the end of most pages Taking time to think and write will help you incorporate the changes you desire into your life.

Enjoy THE NEVERENDING WALK TO LEADERSHIP.

Last modified at 9/28/2007 6:11 PM by Rick Widener